Create a new meeting, send out invitations and track responses

It's easiest to use Teams to send out new meeting invitations. 

You can use the panel distribution lists but it's easier to track responses if you add people individually to the invitation.

Create and send out a meeting invitation

Sign in to the REF Hub Click on the Teams button Teams will open in a new tab
In Teams, click to open the Calendar section
Click on New event, in the top right-hand corner of the window
When you're adding the meeting attendees we recommend adding them individually as this makes it easier to track responses (if you use the panel distribution lists it will make it harder to see who has responded)
Enter the details of the meeting For a virtual meeting, make sure to switch on the Teams meeting option You will also need to click on Meeting options to add the any co-organisers, (see below)
All meetings have a virtual lobby enabled so only the meeting organiser and co-organisers can admit people in to the meeting.  We recommend adding at least two co-organisers in case, for any reason, you (as the meeting organiser) can't attend the meeting. To add co-organisers:  In the New event window, click on Meeting options (see above) Click in the Roles section Click in the Choose co-organizers field and type in the names of the relevant people Click on Apply
Once you've entered all the details click on Send to send out the invitations

Track responses

Once you've sent out the invitation you can track responses by opening it in Teams or Outlook  In Teams/Outlook, click on the Calendar section Find the appointment and double click on it to open it The pane, on the right-hand side of the screen, will show who has responded and who hasn't

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