Can I forward meeting invitations to my organisation email address?

You can forward the following meetings to your organisation email address so that you can see the invitations in your organisation email address: 

• Formal panel meeting invitations (those sent by the REF Delivery team)
• Any meeting set up by panel advisors, (any meeting set up on or after 10 October 2025)

You can set-up a rule to automatically forward these (see below). 

However, you must log on to the REF Hub and open Teams to join a virtual meeting. You cannot join the meeting from your organisation calendar. 

• You can forward these to your own institution email address but not to any other address.
• Do not forward official REF meetings on to any additional recipients (either externally or within the REF Hub). Contact admin@ref.ac.uk if you need to add any additional attendees.

To forward one invitation: 

Open REF Teams, and select the Calendar option in the left-hand menu
In your calendar, navigate to the meeting you would like to forward, and double-click on it
In the window that opens, click on the forward arrow in the top menu, it will be beside the Delete option
Type in the external email address you would like to forward the meeting to, and press Enter Next, click the Send button, and the meeting invitation will be forwarded to the email address specified

To set up a rule to automatically forward all invitations from Delivery team or panel advisors: 

• Please follow these instructions

Postmaster message

Once you have forwarded an invitation you may get a bounce back message like this - you can ignore this.

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